Working as part of an established organization structure within which all State employees provide individually and collectively defined services, the main responsibilities of the company Receptionist are answering and directing incoming calls, courteously greeting guests, receiving and recording document and certain material deliveries, and maintaining a neat and professional look to the company’s main reception area. The Receptionist will report to the Office Manager in assisting with various daily functions to include: Health and Safety, updating company Matrix, ordering stationary supplies, filing, inventory, staff social events, etc. Additionally, the Receptionist will take on administrative functions as directed including, but not limited to, assisting the Accounting Department in the handling of documentation related to invoices and packing slips.
Specifically, the Receptionist job includes coordinating the following:
- Monthly “birthday lunches” at State Window Corporation and State Railing Corporation: these lunches are held the last Friday of every month except when summer hours are in effect and the lunch will be held the last Thursday of every month; work required – ordering pizzas for delivery and picking up birthday cakes.
- Ordering and picking up bagels every Friday morning for State Window Corporation.
- Ordering coffee and other kitchen supplies (milk, cream, sugar, sweetener, cutlery, plates, etc.) for both State Window Corporation and State Railing Corporation.
The Receptionist is expected to have strong computer skills (particularly in working with Microsoft Word & Excel; knowledge of ACCPAC is an added advantage), superior organizational abilities that include attention to detail and accuracy, and a recognition of the critical importance of meeting deadlines. Excellent oral and written communications skills in English are essential elements of this position. The company receptionist is expected to work efficiently in both a team environment and independently and demonstrate a strong work ethic and results-driven initiative. Normal work hours are Monday to Friday from 8:00 a.m. to 5:00 pm.
We offer employee health and dental benefits, profit sharing bonuses, 2 weeks’ vacation, sick days, offices are closed for 1 week during the December Holidays, yearly salary increment, RRSP contributions, birthday celebrations, staff socials and many more…
Job Type: Full-time